Cloud technology has become the necessity for many of the organization. Whether it’s alittle , medium or large, all of them need a system which will give them one platform to process all the operations within the institution. Not only it benefits the workers but it also plays a big advantage for all customers.

Education institutions also are growing at a high pace. This sector is predicted to succeed in US$ 1.96 billion by 2021 with around 9.5 million users. This includes K12 and better education. With this increment, institutions got to upgrade their system to manage the processes properly.

Higher education institutions are rapidly adopting the technology due to this millennial and generation Z and their expectation with the organization. Cloud is one among the technologies that’s benefitting educators & learners round the world. Unlike education , schools are less inclined to shift their day to day processes into the cloud, and thanks to that, they’re missing out on the key benefits of it.

Here are the reasons why schools should start shifting to cloud technology.

It brings collaboration

Schools have multiple departments that are handled by multiple people. Sometimes it becomes difficult to form the knowledge flow without hurdles. With numerous people involved, it increases the prospect of error or miscommunication. However, with the assistance of Cloud-based software, this will be avoided. It provides collaboration because it centralizes the info during a single platform.

Any authorized user can access the knowledge whenever, wherever they need . For a faculty the various users are parents, teachers, and students. With cloud-based ERP, a faculty can increase communication between parents and teachers. Parents across the world can access their child’s academic records and progress from their mobile phones or laptops. Teachers will access the system regularly from school and infrequently from their homes. This became possible due to cloud technologies.

It gives a disaster recovery solution

If you’re using the normal method of administrative management in class it’s possible to lose data. albeit you’re saving data within the computer or disk drive , data are often lost thanks to malware, hardware damage; which you’ll avoid if all the info is saved on the cloud. this is often one among the key benefits of cloud-based school management software. The providers have the network which will help institutes to recover data if they ever break down . Therefore, you never need to worry about any documentation loss, ever.

It reduced capital expenditure

When schools believe shifting to cloud technology they typically get worried about the investment and high procurement costs. In contrary thereto , the cloud is cheaper than they spend in IT & Hardware. along side the licensing amount, to enable this technology you basically need high-speed internet and computer/ laptop. you’ll start and stop the services anytime you would like . This technology also reduces the operational expenditure. because it reduces documentation storage costs, printing costs and maintenance costs.

It is flexible to work with

Solutions like cloud-based education ERP provides a flexible approach for teachers and other stakeholders to figure . Teachers can add the varsity also as from their home as and when required. Academia Student data system also offers portals/ apps for teachers, administrators, parents and students by which they will operate via their mobile also. Parents can check their children’s updates from their portals. No got to substitute lines for long hours, no got to visit multiple departments to gather documents and no got to attend school to submit fees. they will go portal/ app and may do all that stuff with ease.

It gives data security

In today’s era, everything is digital, so is that the crime. If you’re turning into a digital platform you can’t shy away your face from data theft. Although schools don’t have extremely sensitive data but the loss of data of associated members can make an enormous problem. The provider takes care of the safety of the system. the knowledge is very encrypted and only the authorized users can access the knowledge with credentials that he/she only knows.

It is scalable

All the organizations search for growth and it might be unfair if technology implementation hinders that growth. because of the scalability of cloud computing it aids the expansion of your school. it’s the power to upscale or downscale the software consistent with the demand for the answer as an example one year you cross the target of admission rate, from 1000 to 2000. But you started with 1000 student admission. The software like Academia SMS are often customized to manage the database of 2000 admissions with none manual intervention.


These are just a few of the advantages of implementing cloud-based ERP, there are more . Digital transformation in class has become the first need nowadays. If education leaders want to grow their institute and pace up the advancement within the school management system, they ought to start brooding about shifting to cloud tech.