Does your college still use the conventional admission management system?
Does it really need an online admission management system?
With changing times, it’s always better to upgrade your institute and therefore the way it works. This not just proves advantageous, in numerous ways, to your institute but also helps you to remain on top of your competition and serve your students and fogeys better. The admission process is extensive and time-consuming. However, it’s also a crucial process for obvious reasons. Handling large volumes of knowledge during admission are often a cumbersome and tedious task.
Nonetheless, handling huge data is important and requires special measures as this student information once stored, would be used for an extended time. Since even the littlest mistake can cause acute consequences, data must be managed meticulously. A web admission management system eliminates all types of human errors and mistakes by automated operations. All the processes are administered online which further reduces the time consumption and workload of staff and management.
The first step within the admission process is that the acquiring of brochures by potential leads. Rather than printing out many brochures and losing resources, students can refill forms with their details and pay the brochure fee. After the payment is complete, students can download the brochure and access it from any location. This protects the assets of the institution considerably.
Interested students can fill out forms online along side their details. These forms are often obtained and submitted online, making them accessible to anyone with an internet connection. The college ERP also features a lead management system which nurtures potential leads. It sends auto-triggered personalized messages to interested students. The tools within the lead management system alert authorities of activities which may cause admissions. Another added feature is that the system stores previous conversations with leads so administrators know the steps they have to require so as to convert the lead.
The ERP organizes information of all the scholars who have applied and generates a merit list supported predefined criteria of the institute. Faculties not got to manually create merit lists, which provides them the time to specialise in other pivotal tasks. The merit list is displayed on the system where everyone can view it easily. This eliminates the necessity for long queues in college when merit lists are displayed. Thus, enrollment management system facilitates easy and streamlined pre-admission processes.
Once students are selected for admission during a particular college, they will refill more detailed forms online and therefore the admission management software stores this data on a centralized platform automatically. Administrative staff can enjoy this as they not got to do manual data entry of all the scholars . Cloud-based admission management system further aids you in securing your precious student information.
Firstly, the info are often accessed from any location as long because the user has appropriate login credentials. Secondly, the scholar data is additionally highly secured with multiple layers of security. Thirdly, a user can only access a selected amount of data supported their role and therefore the institute hierarchy! the knowledge flows smoothly across various departments, which successively discards data redundancy and rework. For eg. when a student fills up the admission form, the knowledge is synced across all the departments like hostel, sports, library, transportation, etc.
Thus manual work pressure on staff is eliminated. As forms are available online, students residing in several states can complete this process from their homes or from anywhere, and avoid travel expenses.
The next process is of fee payment. It’s unsafe and inconvenient for folks to hold large amounts of money to the school to pay the fees. To ease, and secure fee collection process, the web admission management system is integrated with a web fee portal. Acadpay is one such portal. Fee portals are integrated with multiple payment methods and wallets. Parents can choose any medium that’s convenient to them. They will transfer the cash from their account to the Institute’s account directly through a fee portal. Another advantage of employing a fee portal is that the payment are often done from anywhere and at any time.
College management system thus makes the fee payment process secure and smooth. Using the college management system, faculty can produce enrollment numbers in bulk. The enrollment numbers are often created by using predetermined rules set by the school administrative authorities. Last , every task involved within the admission and enrollment process is automated with a college ERP. Furthermore, all the processes happen during a single, centralized ERP that creates things easy to manage and operate. Thus, college ERP software streamlines the admission process, increases efficiency, and eases the flow of operations.